Updated August 2015 for Meeting in December 2015
Each attendee of the symposium is entitled to travel reimbursement up to $400 in addition to pre-paid hotel accommodations. The following guidance applies to travel on behalf of or supported by the Lucile Packard Foundation for Children’s Health (LPFCH) Programs and Partnerships Department. Travel reimbursements will be provided in accordance with these guidelines.
Air Travel: Air fare must be the lowest logical coach fare using a U.S. carrier airline. The passenger receipt (original coupon) is required, except for paperless tickets (E-ticket). For E-tickets, an original travel agency invoice or airline receipt is required showing both proof of payment and complete ticketing information including flight numbers and itinerary.
Lodging: The Foundation will be reserving and pre-paying hotel rooms for all guests who request accommodations through the event registration page. Confirmation information will be sent to attendees individually as the date approaches. For questions or changes to your lodging preferences, please contact Olivia Kirkland at Olivia.Kirkland [at] lpfch.org.
Meals: The Foundation will reimburse or pay for the reasonable and actual cost of meals (including tips) at reasonably priced establishments. An itemized receipt showing the detail of meal costs is required.
Auto Rental: Car rental will be reimbursed for the rental of a compact or economy car plus applicable fees and taxes. No mileage reimbursement will be paid for miles driven with a rental car.
Mileage Reimbursement: Use of a personal vehicle will be reimbursed at the IRS rate of 57.5¢ per mile.
Submitting Travel Receipts: Travel receipts should be submitted to Olivia Kirkland via email to Olivia.Kirkland [at] lpfch.org or by mail to Lucile Packard Foundation for Children’s Health, 400 Hamilton Avenue, Suite 340, Palo Alto, CA 94301. To be reimbursed for mileage, include a note with other receipts detailing the total amount of miles traveled each way.
Please direct questions about expenses and reimbursements to:
Olivia Kirkland at (650) 498-7820 or Olivia.Kirkland [at] lpfch.org